Effective Meeting Management
Comprehensive checklist for planning, running, and following up on productive meetings
Effective Meeting Management
Steps to ensure meetings are productive and valuable
- Define clear meeting purpose and objectives
- Create and distribute detailed agenda in advance
- Identify and invite only essential participants
- Schedule meeting at optimal time for all attendees
- Prepare and test any presentation materials
- Assign roles (facilitator, timekeeper, note-taker)
- Start and end meeting on time
- Keep discussion focused on agenda items
- Document key decisions and action items
- Assign owners and deadlines to action items
- Distribute meeting notes within 24 hours
- Follow up on action items before next meeting